Your regulars message while the line is three deep. This desk answers in seconds, from your own menu and seats.
A WhatsApp front desk for your cafe. It books tables against the seats you actually have, quotes pickup orders from your own menu, answers the questions you get forty times a day, and pages a person the moment one is needed. Notes to regulars who have drifted wait for your approval, and STOP means stop.
Try it below. It runs in your browser on a sample cafe: no signup, no sales call.
Built inside your own WhatsApp Business account. One flat setup fee, one flat monthly fee, no per-message pricing from us.
Type like a customer. Watch the desk answer.
What the desk did
Every reply is arithmetic on the menu and the booking book. This panel is what the owner sees.
- bookingRES-2401, 6 guests at 7:00 PM
- bookingRES-2404, 4 guests at 7:00 PM
- bookingRES-2402, 4 guests at 7:30 PM
- orderORD-1207, latte and grilled sandwich, ready for pickup
This is the desk's own arithmetic running in your browser on a sample cafe. In the real build a reading layer understands free text, so tap a message or type plainly here. Untick cold brew and order one to see it refuse; tap the first message twice and watch the 7 PM window fill. Want this on your menu? Send us your menu below.
Three steps, and only the first one is yours
Your menu, your hours, your house rules
Send the menu as it is, a photo of the board is fine, plus your hours, your seats, and the answers you give forty times a day: parking, oat milk, dogs on the patio. That is the whole intake. If you already run a WhatsApp Business number it comes along; if not, the desk gets one in your name.
In your accounts, not ours
The desk is built inside your own WhatsApp Business account and your own automation workspace, so you own every piece from day one and can leave with all of it. WhatsApp's business verification sets the pace, and you watch it run on your own menu, from your own phone, before it touches a real customer.
A person is one tap away
Every reply is computed from your menu and your seats, so it cannot promise a table you do not have or a price you never set. When a message needs a human, a bad rating, a big party, a question outside your facts, it says so to the customer and pages you. A monthly care plan keeps it sharp as the menu changes.
Nothing markets to your regulars without you. Notes to people who have not been in for a while are drafted for you to approve, and anyone who says STOP is never messaged again.
The six messages a cafe gets all day, answered properly
Table bookings
Counts seats against what is already on the book in a 90-minute window, confirms with a booking number, and offers two real alternatives when the window is full. Parties beyond your limit go to a person.
Orders for pickup
Matches what they typed to your menu, totals it from your prices, refuses what is off today and names what is on, and hands the paid order to the kitchen through your own payment link.
Where is my order
Answers from the order log by number, or by the customer's latest order, in one line. No one has to stop steaming milk to look it up.
The forty questions
Hours, parking, oat milk, the patio, gluten-free bread: answered only from the facts you gave it. Anything outside them gets a plain "a person will confirm", and you get the page.
Ratings and the bad day
A rating of three or under is written down and pages you at once, with the customer's own words, while they are still nearby. Fives get a thank you in your voice.
Regulars who drifted
One note per group of regulars who have not been in for a while, held for your approval, never a blast. Anyone who opted out stays out, for good.
What you will not get from a rented bot
Every number comes from your own book
Every number in a reply is arithmetic on your menu and your bookings. The language model reads the message; it does not write the numbers.
Turn an item off, it stops selling it
Mark cold brew unavailable in your menu table and the desk stops offering it on the very next message. No prompt to edit, no ticket to raise.
You own it
Your WhatsApp number, your automation workspace, your customer log. Leave any time with everything. We hold no keys to your business.
One flat fee, twice
A flat setup fee and a flat monthly care fee, quoted on the call. No per-message pricing from us. WhatsApp bills its own small per-conversation fee on your account, and we do not mark it up.
A person is one tap away
Bad ratings, big parties, refunds, and anything odd are handed to a human with the customer's words, not buried in a log. Family run, and a person reviews the build before it ships.
You try it before you buy it
The sample above is the real logic. When you are ready, we build a copy on your menu and you test it on your own phone before a customer ever sees it.
The questions a cafe owner actually asks
Do customers know they are talking to a machine?
What if it gets something wrong?
Do I need a new phone number?
What does WhatsApp itself charge?
Will it message my regulars without me?
How long does setup take, and what does it cost?
What about Instagram messages and the phone?
Send us your menu, and we will tell you what the first two weeks look like
If the pain is the phone rather than the messages, that is a different build: Capture & Convert covers the line that rings while you are on the machine. Run a restaurant with delivery apps? The deduction recovery is the other thing we do for you.
Rather talk it through first?
Thirty minutes, free, in plain English. Bring your menu and a rough count of the messages you get on a Saturday, and we will tell you whether this pays for your cafe before you spend anything.
Get a free callOr start even smaller: the free two-minute readiness check. No email, no sales call, just an honest readout.
hello@clariqadvisory.com