The back office that runs itself
Onboarding, invoices, reminders, CRM entry, inbox triage, documents. We automate the admin that eats your week, with a human checkpoint wherever it counts.
A free 30 minute mapping call. You keep the map either way.
- 7:02 amInvoicesThree supplier PDFs arrive overnight. Extracted, coded, posted to the books.
- 8:00 amInboxOvernight email triaged. A five line brief of what actually matters is waiting with your coffee.
- 9:14 amCRMA new lead lands. Record created, enriched, routed to the right person. No spreadsheet touched.
- 10:00 amCalendarTomorrow's appointments get confirmations. Two clients reschedule themselves instead of vanishing.
- 11:30 amCashA 45 day old invoice gets a polite, firm nudge. Payment link included. It clears by Friday.
- 2:15 pmDocsSales call ends. A priced proposal draft is in your review queue eleven minutes later.
- 4:40 pmCRMWeekly hygiene pass: duplicates merged, dead deals flagged, missing fields filled.
- 5:30 pmReviewYour only job today: approve two drafts. Everything else already happened.
Illustrative day composed from real workflow types we deploy. Not a log of a single client.
Three parts, one quiet system
No platform to learn, no seats to license. We assemble it from pieces that already work.
Your tools
Inbox, CRM, accounting software, calendar, forms. Nothing gets replaced. The system plugs into what you already pay for.
Automation + AI
The automation platform moves the data on schedule. An AI model does the reading, writing, and judgment calls that used to need a person.
A back office that runs
Admin happens on time, every time, with a human approval step exactly where money or reputation is on the line.
Audit
Free. We map where the admin hours go and rank workflows by payback speed.
Build
Fixed price setup. We build, test against your real data, and train your team in one session.
Run
A monthly retainer covers monitoring, fixes, and improvements as your process changes.
Pick your worst chore first
Click any card to open that service's full page: what it does, how it runs, and a working demo. Most clients start with one, then add the next once the first pays for itself.
Client onboarding
Welcome emails, intake forms, contracts, and kickoff scheduling fire in sequence the moment a deal closes.
See the sequenceAppointments and no-shows
Confirmations, reminders, and self-serve rescheduling that turn empty slots back into revenue.
Cut the no-showsInvoice processing
PDFs and email attachments read, coded, and posted to your books with review on the exceptions only.
See the extractionReceivables chasing
Overdue invoices get tone-matched nudges on a schedule, so cash arrives without awkward calls.
Get paid fasterCRM hygiene and routing
Duplicates merged, fields filled, and every new lead routed to the right owner in seconds.
Clean the pipelineEmail triage
Your inbox sorted around the clock, with a daily brief of the five messages that actually need you.
Tame the inboxDocument generation
Quotes, proposals, and contracts assembled from CRM data in minutes, in your voice and format.
Draft in minutesautomation platform migration
Same automations, roughly a tenth of the monthly bill. We move them, test them, and prove the match.
Price the switchWhere a typical week actually goes
Hover or tap a bar. These are the admin hours a 5 to 25 person service business reports before automation.
Figures are typical ranges reported by small service businesses. Your audit produces your real numbers.
What this looks like in the wild
Community-reported benchmarks, not client testimonials and not a promise. Your numbers come from your own volumes.
Asked before, answered here
What exactly do you build?
Workflows that run on a self-hosted automation platform, with an AI language model handling the reading, writing, and judgment steps. They connect to the tools you already use: your inbox, CRM, accounting software, calendar, and forms. You own everything we build.
Is this just AI answering on its own?
No. Every workflow includes a human checkpoint where it matters: outgoing money, client-facing wording, and anything legal. Pure hands-off automation is what fails. We design for review, not for hope.
How does an engagement start?
With a free workflow triage. We map where your team's admin hours actually go, pick the two or three workflows with the fastest payback, and quote a fixed setup price plus a monthly retainer for monitoring and improvements.
What does it cost?
Every workflow is scoped to the job and quoted on a free call, setup plus a monthly fee agreed before anything is built. Multi-workflow back offices are quoted after that mapping call. If a workflow will not pay for itself, we will tell you and not build it.
What happens if a workflow breaks?
Every retainer includes monitoring, alerting, and fixes. Workflows log every run, and failures route to us before they route to you. You are never left staring at a broken robot.
Do we need to change our tools?
Almost never. The platform connects to hundreds of common business tools out of the box, and we build custom connections where needed. The point is to automate around your stack, not to replace it.
Start with the free workflow triage
- A map of where your team's admin hours go
- The two or three workflows with the fastest payback
- A fixed quote, or an honest "not worth automating yet"
30 minutes. No retainer required. The map is yours.