Get paid without the awkward emails
Overdue invoices get tone-matched nudges on a schedule, polite first, firm later. A payment link rides on every touch, and you approve anything sensitive.
We map your aging report first. We only quote what pays back.
Same invoices, no phone calls.
Illustrative aging snapshot. Amounts and collection pace vary by client and payment terms.
Three touches, three temperatures
One overdue invoice, the whole ladder. It advances on its own; click a stage to take over.
Hi Dana, hope the week is treating you well. Invoice 2041 for $4,750 slipped past its due date on Friday, which happens to the best of us. Whenever you have a minute, the link below settles it in about thirty seconds. No rush if it is already in motion on your end.
Hi Dana, following up on invoice 2041, now noticeably past due. Could you let us know when payment is scheduled, or flag anything on the invoice that needs fixing? We would rather sort a question now than let this drift. The link below is the fastest route.
Dana, invoice 2041 remains unpaid a month after its due date. Unless payment or a payment plan is arranged this week, we will pause new work on the account and follow up by phone. We would much rather not. The link below closes this out today.
Clients who pay never hear from it
Chasing software usually annoys the wrong people. The fork below is how this one stays quiet.
What slow payers cost you
Drag the sliders to your situation. Two outputs: cash that shows up sooner, and chasing hours you stop spending.
Cash arriving weeks earlier, with nobody drafting reminders on a Friday.
What this means
At about 24 days late on average, the typical invoice clears well after you planned around it. On a ledger of $80,000, that is about $20,700 arriving sooner.
Chasing that money takes about 10 hours a month, roughly $900 of time at the rate you entered, on work that adds nothing to the invoice.
Three levers, ranked by effort
- Open your invoice template and put a payment link in it, so the next invoice that goes out already carries one.
- Open your aging report and write the invoices past 30 days on one sheet of paper, oldest at the top.
- Take the top three on that sheet and send each one a two line note tonight: the invoice number and the link.
Left as it is, the chasing runs about $10,800 of your time over a year, at the hours and rate you entered.
Illustrative math, not a forecast. The working capital figure assumes about two weeks faster average payment, in line with one documented agency deployment, applied to your inputs. Your audit produces real numbers.
Close the loop on the money side
Asked before, answered here
Is this automated invoice chasing software, or a service?
Both halves, and the difference is the reason to read on. There is no product here to license, log into, or configure. We build the chasing on the tools you already run, your accounting file and your own email, then we run it and keep it tuned as your client list changes. You get the automation without a second subscription to manage, a setup project to survive, or an admin job nobody on your team wants to own.
Will this damage client relationships?
The opposite is the goal. Every touch is tone-matched to the client and the age of the invoice, the cadence is capped so nobody gets bombarded, and the firmer templates never send without your approval. Most invoices clear off the first friendly note.
What if a client disputes an invoice?
Reply detection pauses the ladder the moment the client responds. The thread routes to you with the invoice and the full contact history attached, and nothing else sends until you resolve it and restart the sequence.
Does it see our books?
It reads aging data from your accounting tool with read-only access. It cannot post entries, edit invoices, or move money. Your books stay exactly as your bookkeeper left them.
Can we exclude key accounts?
Yes. You keep a VIP list, and anyone on it is never chased automatically. Their overdue invoices still appear in your weekly summary so you can handle them personally.
What does it cost?
A fixed setup price plus a monthly retainer, both quoted after we map your aging report. If your receivables volume is too small for the math to work, we will say so and not build it.
Start with the numbers you already have
- Your real aging picture, mapped
- A tone ladder written in your voice, drafted
- A fixed quote with a payback estimate
Starts with the audit. You keep the drafts either way.
Not sure your shop is ready for any of this? The free two-minute readiness check answers that first.