Same automations, a fraction of the bill
Hosted automation bills by task tier; a server you own does not. Depending on volume, the same workflows cost half to a tenth as much. We inventory your workflows, rebuild them on a self-hosted platform, run both in parallel until outputs match, then cut over.
One email. The calculator below is the honest version of the pitch.
Your task count is on your automation tool’s usage screen. Tasks are the workflow runs themselves; both numbers shape the quote.
| Tasks per month | Hosted tool today | Self-hosted |
|---|---|---|
| 5,000 | about $75 | about $110 |
| 25,000 | about $265 | about $125 |
| 250,000 | about $1,300 | about $140 |
Illustrative, checked against public pricing pages at the time of writing. Your quote uses your real usage.
What growth does to the hosted invoice
Hover or tap a bar. Hosted tools bill by task tier. A server you own does not care how busy the month was.
Hosted-tool bars interpolated from published per-task tiers. Plans and promos vary; the audit prices your actual volume.
Four steps, no leap of faith
No big switch-off day. Each step ends with something you can inspect and approve.
Inventory
Every workflow documented, owners confirmed. Nothing moves until the list is signed off.
Rebuild
Workflows recreated on the new platform, improved where the improvement is cheap. Same triggers, same outputs.
Parallel run
Both stacks live for 2 weeks, outputs diffed daily. Every miss gets fixed before it matters.
Cutover
Old subscription canceled, runbook handed over. You own the server, the workflows, and the docs.
Nothing gets turned off until the diff report is clean.
Every workflow proves itself before anything switches
Here is what happens to a single workflow while both stacks are live.
This is why parallel running beats a big-bang migration: mismatches surface and get fixed while your current tool is still doing the real work.
Pairs well with
Asked before every migration
Is self-hosted as reliable as the big hosted tools?
Yes, run properly. It is self-hosted on your infrastructure with monitoring and alerting included in the retainer, and every run is logged. When something fails, we get the alert and fix it, usually before you notice.
Do we lose integrations?
Rarely. The self-hosted platform covers hundreds of apps natively, and custom nodes fill the gaps. The inventory flags any workflow without a native equivalent before we quote, so nothing surprises you mid-migration.
How long does a migration take?
Typically 2 to 6 weeks depending on your workflow count. A handful of simple workflows moves in days; a tangle of multi-step workflows with filters and paths takes longer, and the inventory tells you which you have.
What does hosting cost?
About $20 to $50 a month on a small VPS you own. You hold the server account and the credentials; we set it up, harden it, and keep it patched as part of the retainer.
What if we hate it?
The parallel run means your current tool stays on the whole time. You cancel only after you sign off on the results. Until then, switching back costs nothing because you never actually left.
Know the number before you decide
- A free inventory of your current workflows, monthly cost attached
- A parallel-run plan with zero-downtime cutover
- A fixed quote for the whole migration
If the math says stay where you are, that is what we will tell you.